Electronic Archive Systems

electronic archive system

Enhancing Electronic Archive Systems with FilesDNA: A Complete Solution

The world of electronic archive systems is rapidly evolving, and businesses are continuously looking for ways to enhance security, efficiency, and functionality. FilesDNA has been at the forefront of this revolution, offering a wide array of features including document management system, e-archive, document security, user access control, biometric security to access a document, document tag system, smart document search, smart survey system, and file management. This article explores how FilesDNA’s robust suite of solutions is transforming electronic archiving.

Document Management System

FilesDNA’s document management system is a comprehensive solution that goes beyond mere storage. It integrates the entire lifecycle of a document, from creation to storage to retrieval. Through intelligent organization, automation, and integration, the system ensures that your documents are available whenever needed, without a hassle.


With the growing digital footprint, an efficient e-archive system is no longer a luxury but a necessity. FilesDNA’s e-archive offers a streamlined way to store, organize, and retrieve a wide array of digital assets, ensuring that your valuable data is always at your fingertips.

Document Security

Protecting your documents is paramount, and FilesDNA takes it to a new level with its state-of-the-art security protocols. From encryption to secure transmission, FilesDNA ensures that your documents are safe from unauthorized access and alterations.

User Access Control

Control who can view, edit, or delete your documents with FilesDNA’s user access control. This feature allows you to define roles and permissions, ensuring that only authorized individuals have access to sensitive information.

Biometric Security to Access a Document

Adding an extra layer of security, FilesDNA’s biometric security ensures that access to documents is granted only after successful biometric authentication. This adds a personal touch to security, making unauthorized access almost impossible.

Document Tag System

Organization is key in document management, and FilesDNA’s document tag system offers a way to categorize and tag documents. This simplifies searches and ensures that you find the right document in no time.

Smart Document Search

FilesDNA’s smart document search offers an intuitive way to search documents. Whether it’s text content, metadata, or tags, you can find what you need in seconds, thanks to intelligent algorithms and search functions.

Smart Survey System

Understanding your audience or collecting data is made easy with FilesDNA’s smart survey system. Create, distribute, and analyze surveys efficiently. Get insights and make informed decisions, all in one place.

File Management

Managing files can be a cumbersome process. FilesDNA’s file management system ensures that your files are organized, accessible, and manageable, whether it’s images, PDFs, spreadsheets, or any other file type.

FilesDNA’s Approach to Solving Challenges in Electronic Archiving

1. Efficiency and Integration

FilesDNA’s document management and e-archive systems are designed to work seamlessly with existing workflows, offering a cohesive and efficient way to manage documents.

2. Enhanced Security

With document security, user access control, and biometric authentication, FilesDNA ensures that your documents are protected at all levels.

3. Smart Search and Organization

FilesDNA’s smart document search and document tag system make finding documents a breeze, enhancing productivity and efficiency.

4. Insightful Data Collection

FilesDNA’s smart survey system provides valuable insights and helps in data-driven decision-making.


FilesDNA’s robust suite of features is revolutionizing the way businesses handle electronic archiving. From managing to securing to utilizing documents, FilesDNA offers a one-stop solution that’s intuitive, efficient, and aligned with modern business needs.

Visit filesdna.com to explore how FilesDNA can reshape your electronic archiving processes, enhancing security, efficiency, and functionality. Stay ahead with FilesDNA, the future of electronic archiving.

Frequently Asked Questions (FAQs)

Q1: What makes FilesDNA’s document management system unique? A: FilesDNA’s document management system offers intelligent organization, security, and integration, making it a comprehensive solution for all document-related needs.

Q2: How does biometric security work with FilesDNA? A: Biometric security with FilesDNA requires users to authenticate access to documents through unique biological traits like fingerprints or facial recognition, ensuring high-level security.

Q3: Can FilesDNA’s smart survey system be used for market research? A: Yes, FilesDNA’s smart survey system is versatile and can be utilized for market research, customer feedback, employee surveys, and more.

Q4: How does FilesDNA ensure document security? A: FilesDNA uses encryption, secure transmission protocols, user access controls, and biometric security to ensure the integrity and confidentiality of documents.

Q5: Can the document tag system be customized? A: Absolutely! FilesDNA’s document tag system can be tailored to suit the specific organizational needs of a business.

Q6: How does FilesDNA’s e-archive support different file formats? A: FilesDNA’s e-archive is designed to handle various file formats, from text documents to multimedia files, ensuring comprehensive archiving.

Q7: How can FilesDNA’s smart document search enhance productivity? A: With its intelligent search algorithms, FilesDNA’s smart document search allows users to quickly find the documents they need, thus saving time and boosting productivity.

Q8: Is FilesDNA’s file management system suitable for small businesses? A: Yes, FilesDNA’s file management system is scalable and can be a perfect fit for businesses of all sizes, from small enterprises to large corporations.