Explore the Complete Suite of Features in FilesDNA

Unlock the full potential of digital file management with FilesDNA, where innovation meets necessity, creating the ultimate user experience. In this comprehensive overview, we delve into the extensive suite of features that FilesDNA proudly offers. From unparalleled security measures to seamless integration capabilities, and intuitive interface enhancements, every aspect is designed with user efficiency and convenience in mind. Discover how FilesDNA is redefining the way professionals interact with their digital environments, streamlining operations, and safeguarding critical data. Step into a world where every feature is a keystroke away, empowering your digital journey like never before

Go Green ... Go Paperless

DOCUMENT MANAGEMENT & E-Signature Solution

Document Management

Document Management systems organize and consolidate electronic documents and assets, making them easily retrievable and secure. These platforms streamline collaboration, version control, and workflow automation, enhancing efficiency while maintaining compliance with retention policies and regulatory requirements.


Secure Document Sharing

Secure Document Sharing platforms provide a protected environment to distribute digital documents with confidence. These systems ensure files are shared with authorized individuals only, utilizing encryption, permission controls, and secure links to maintain data confidentiality and integrity during transit and at rest.


Electronic Signature

Electronic Signature technology enables individuals to legally sign documents online, replacing handwritten signatures. It ensures the consent or approval on digital documents is captured securely and conveniently, streamlining transactions and eliminating the need for physical presence or paper-based processes.


Document Security

Document Security encompasses advanced protective measures, ensuring sensitive documents are accessed and authenticated through multiple verification methods. This includes mobile authentication, fingerprint recognition, two-factor authentication (2FA), liveness detection, and voice recognition systems, thereby fortifying document safety against unauthorized access and potential breaches.


QR and Bar Code

QR and Bar Code technologies are efficient tools for storing data in a machine-readable format. These unique, scannable codes facilitate quick access to information, enhance data accuracy, and streamline processes such as inventory management, document tracking, and authentication by providing a digital footprint for physical assets or documents.


Professional Mobile Scanner

A Professional Mobile Scanner is an advanced application transforming your mobile device into a powerful, portable scanning tool. With precision and ease, it captures high-quality images or documents, converts them into various formats, and allows for seamless sharing or storage. Ideal for professionals on the go, it condenses the capabilities of traditional scanning hardware into the convenience of your smartphone or tablet.


Blockchain Integrity

Blockchain integrity leverages the immutable nature of blockchain technology to guarantee the authenticity and unalterability of signatures and documents. By recording data across a network of decentralized blocks, it offers a transparent, tamper-evident environment. This eliminates the need for third-party verification, secures transactions, and ensures the absolute integrity of any document signed or stored within this framework.


Document Integrity

Document Integrity refers to the security measure ensuring that documents remain unaltered and authentic from creation to reception. This involves safeguarding data from unauthorized modifications, deletions, or breaches, thereby maintaining its original content, structure, and intent. Verification processes, digital signatures, and encryption are commonly employed to uphold the integrity of documents throughout their lifecycle.



Workflow systems orchestrate and automate the sequence of administrative, project, or technical tasks involved in a work process. They streamline the progression of tasks among participants, ensuring consistency, efficiency, and transparency in routine procedures, thereby reducing human error and increasing productivity. These systems often provide a visual overview of the workflow, facilitating monitoring and improvement of the work process.


Web and Mobile Application

Our Web and Mobile Application offers a cloud-based solution, enabling ubiquitous access to your data and tools, anytime, anywhere. There's no requirement for software installation, ensuring immediate, hassle-free interaction with your information. Additionally, the availability of our mobile app for both iOS and Android platforms ensures seamless functionality and continuity of your work, whether you're in the office or on the go.


OCR (Multiple Languages)

OCR (Optical Character Recognition) in multiple languages is a sophisticated technology that converts different types of documents, such as scanned paper documents, PDFs, or images captured by a digital camera, into editable and searchable data. With support for multiple languages, this versatile tool transcends linguistic barriers, enhances global communication, and facilitates the effortless digitization and indexing of documents from diverse linguistic backgrounds.

Task Management

Smart Task Management

Smart Task Management systems utilize advanced technology to prioritize, categorize, and assign tasks within a team or project. These intuitive platforms adapt to user behavior, offering personalized insights for more efficient time allocation, resource distribution, and workflow optimization. By centralizing task oversight, they foster better collaboration, ensure deadlines are met, and help individuals and teams achieve their objectives more effectively.

DNA Drive

DNADrive is a PC application seamlessly bridging your local storage and cloud account, ensuring automatic synchronization of files. This tool provides continuous backup, easy access, and secure management of your digital assets, anywhere, anytime.



iTrack is a comprehensive document workflow solution, offering real-time tracking capabilities that reveal the status and custodian of your documents. Enhancing collaborative efficiency, users can append text or voice notes at each transition point, ensuring transparency and accountability throughout the document's lifecycle.

Task Management

Digital Signature and PKI System

The Digital Signature and PKI System is a robust security solution that enables the authentication of digital documents through unique, encrypted signatures. By leveraging Public Key Infrastructure (PKI), it ensures the integrity and validity of each signature, safeguarding transactions and digital communications from forgery and tampering, thereby instilling trust and confidence in electronic interactions.


e Archive System

An e-Archive System is a digital solution that preserves essential documents and data with integrity, ensuring they are safely stored, easily retrievable, and remain unaltered. This system supports compliance, aids in disaster recovery, and promotes sustainability by reducing paper use and physical storage requirements.

PDF editor

PDF Editor Tools

PDF Editor Tools offer comprehensive functionality for modifying PDF documents. These utilities allow users to edit text, add or remove pages, merge documents, and implement advanced formatting changes. Additionally, they provide features for inserting annotations, comments, and digital signatures, ensuring a versatile platform for seamless document management and collaboration.

Smart Forms

Smart forms optimize data collection by automatically adapting fields and responses based on user inputs. They streamline the information submission process, enhance data quality by preventing errors and redundancies, and improve user engagement through interactive and context-aware prompts. These intelligent forms are integral for efficient data management and offer a user-friendly approach to gathering precise and relevant information.

User Verification System

User verification systems employ advanced biometric and documentary checks, such as voice recognition, liveness detection, passport and ID verification, fingerprint scanning, and mobile number authentication. These multifaceted security measures work in tandem to confirm a user's identity with precision, enhancing system security by ensuring that only verified individuals can access sensitive data and perform high-security tasks, thereby safeguarding resources and information from unauthorized use and potential fraud.


NFC Cards

NFC cards in integration with the FilesDNA mobile application offer an advanced layer of security for document access. By utilizing near-field communication (NFC) technology, users can securely authenticate their identity by simply tapping their card on their NFC-enabled device. This method ensures that only authorized individuals can access, view, or edit sensitive documents, thereby enhancing security protocols and safeguarding information from unauthorized access.

Files TAG System

The document TAG system enhances document organization and retrieval by allowing users to assign relevant keywords or "tags" to files and documents. This non-hierarchical categorization system simplifies search processes, as users can locate documents not just by folders or names but also through associated tags, reflecting their content, status, or purpose. By facilitating a more intuitive filing and search mechanism, the TAG system saves time, improves efficiency, and makes document management more user-friendly.

Calendar System

A digital calendar is an interactive tool that keeps track of your appointments, meetings, and deadlines. It allows for easy scheduling and adjustments, sends reminders, and can be shared with others for collaborative planning. By providing a clear overview of daily, weekly, and monthly agendas, it helps manage time efficiently, ensures commitments are remembered, and aids in balancing work and personal life.

SharePoint and Collaboration

SharePoint facilitates collaboration within a company by providing a centralized platform for sharing documents, data, and information. Members can create, upload, and manage content in shared workspaces, maintain version control, and set user permissions to ensure data integrity and security. This seamless sharing capability enhances team coordination, project management, and information flow across different departments, thereby improving overall productivity and efficiency in the organizational processes.

Bulk Sign System

The bulk sign system streamlines the process of signing multiple documents, allowing users to apply their signature or approval across numerous documents in one action. This efficient system is crucial for individuals or entities frequently handling large volumes of documents, facilitating a swift, uniform, and automated signing process. It not only saves valuable time but also ensures consistency and compliance in documents that require standardized authorization.

Can A Minor Sign A Legal Document

Introducing Precision Privacy

Elevate Your PDF Security with Selective Masking by FilesDNA

FilesDNA is excited to announce a new feature that enhances the security and privacy of your PDF documents. Our latest update introduces the ability to mask sensitive information in PDFs. This powerful tool allows users to selectively obscure specific parts of a document, ensuring that confidential details remain hidden from unauthorized viewers. Key aspects of this new feature include:
Selective Masking: Users can easily choose the parts of the PDF they wish to hide, whether it’s text, images, or specific sections. This masking is done seamlessly, preserving the original layout and integrity of the document.
User-Specific Permissions: A unique aspect of this feature is the ability to assign unmasking privileges to specific users. Document owners can control who has the ability to view the masked information, adding an extra layer of security to sensitive data.
Flexibility and Control: This feature is designed for both ease of use and granular control. Users can quickly apply or remove masks and manage permissions with just a few clicks, making it highly adaptable to various confidentiality needs.
Enhanced Security for Sensitive Information: Ideal for legal documents, financial reports, or any sensitive material, this masking feature ensures that confidential information stays protected, even if the document is shared widely. Seamless Integration: As with all FilesDNA features, the masking tool is integrated smoothly into the platform, ensuring a user-friendly experience without the need for additional software. This new masking feature is part of FilesDNA’s commitment to providing advanced, secure document management solutions. It empowers users to share and collaborate with confidence, knowing their sensitive information is well-protected.

DNA Drive

DNA Drive revolutionizes file management by seamlessly syncing and allowing easy upload of documents. Key features include:

  1. Effortless Synchronization: Automatically syncs files between the cloud and local devices, ensuring up-to-date access from anywhere.
  2. Local File Management: Manage and edit files locally with your preferred applications, while keeping them synchronized with the cloud.
  3. Simple and Fast Uploads: Quickly upload files to the cloud directly from your local device, streamlining the backup process.

DNA Drive is the perfect tool for efficient and secure file management, blending local convenience with cloud reliability.

user agreement

Advanced Online Quiz System with Instant Certification

FilesDNA introduces an innovative feature to its platform – an Online Quiz System, designed to streamline the creation and management of online exams. This feature enhances the educational and training capabilities of FilesDNA, offering a comprehensive solution for educators and administrators.

Key Features of the Online Quiz System:

  1. Customizable Exams: Users can effortlessly create exams by selecting questions and defining correct answers.

  2. Configurable Exam Timers: Set specific time limits for each exam, guiding students to complete within the allotted time.

  3. Real-Time Results: Students receive immediate feedback upon exam completion, allowing for instant evaluation of their performance.

  4. Automated Certificate Generation: If a student passes the exam, a personalized certificate, including the student’s name and exam title, is automatically generated in PDF format.

  5. Email Delivery of Certificates: These certificates are then promptly emailed to the students, offering a seamless certification process.

  6. Admin Control: Administrators have full control over the quiz settings, including the selection of certificate templates and defining passing criteria.

This new feature from FilesDNA provides a robust and user-friendly platform for conducting online exams, making it ideal for educational institutions, training centers, and corporate learning environments. It simplifies the assessment process and adds value to the learning experience with instant certification.

ERP Advanced and Customized Modules


Elevate your financial management with our custom Accounting module by FilesDNA. Automate your bookkeeping, get real-time reports, and easily manage taxes and assets. Streamline your finances with technology tailored to your needs. Transform your accounting with FilesDNA.

Human Resource

Revolutionize your HR management with our custom Human Resource module by FilesDNA. Streamline your HR processes with features like automated payroll, advanced recruitment tools, and comprehensive performance management. Enhance employee engagement with personalized portals and benefit management. Our module is designed to simplify your HR tasks, ensuring compliance and improving efficiency. Transform your human resource management with the innovation of FilesDNA.


Transform your sales strategy with our custom Sales module by FilesDNA. Boost your sales performance with features like automated lead tracking, personalized customer interactions, and efficient order management. Experience seamless integration with CRM and inventory for a unified approach to sales. Our module is designed to accelerate your sales cycle, enhance customer satisfaction, and drive revenue growth. Elevate your sales processes with the cutting-edge technology of FilesDNA.


Elevate your customer relationships with our custom CRM module by FilesDNA. Tailored to enhance your customer engagement, this module offers advanced tools for managing contacts, tracking interactions, and automating sales processes. Gain deep insights into customer behavior, streamline communication, and improve service with personalized experiences. Our CRM solution is designed to foster loyalty and drive growth, putting your customers at the heart of your business. Revolutionize your CRM strategy with FilesDNA.


Optimize your procurement process with our custom Purchase module by FilesDNA. Designed to streamline your purchasing workflow, this module enables efficient supplier management, automated purchase orders, and precise inventory control. Experience seamless integration with accounting and inventory modules for a holistic view of your procurement activities. Enhance negotiation capabilities and ensure cost-effectiveness with detailed analytics. Our Purchase module is tailored to simplify your procurement tasks, ensuring timely delivery and budget compliance. Revolutionize your purchasing strategy with FilesDNA.


Streamline your subscription management with our custom Subscriptions module by FilesDNA. Designed to automate and optimize your recurring billing processes, this module ensures seamless subscription lifecycle management. From sign-ups to renewals, experience effortless tracking and management of customer subscriptions. Benefit from features like automated invoicing, flexible pricing models, and real-time analytics to understand your subscription dynamics better. Enhance customer satisfaction with personalized subscription options and transparent billing. Transform your subscription business with the tailored efficiency of FilesDNA.


Enhance collaboration and document tracking with our custom iTrack module by FilesDNA. Designed to revolutionize the way teams share, discuss, and manage documents, iTrack provides a centralized platform for seamless interaction across teams or departments. Experience real-time tracking of document changes, discussions, and approvals, ensuring everyone is on the same page. With features like version control, annotation, and notification alerts, iTrack fosters efficient teamwork and decision-making. Whether you're collaborating within your team or across different teams, iTrack streamlines communication and document management, making it easier to achieve your collaborative goals. Elevate your team's collaboration with FilesDNA's iTrack module.


Streamline your approval processes with our custom Approvals module by FilesDNA. Designed to simplify and accelerate decision-making, this module automates the approval workflows across various departments. Whether it's for financial expenditures, project milestones, or document sign-offs, our intuitive platform ensures that all requests are efficiently managed and tracked. With features like customizable approval rules, real-time notifications, and a transparent audit trail, stakeholders can make informed decisions quickly, enhancing overall operational efficiency. Transform your approval processes and foster a culture of prompt and effective decision-making with FilesDNA's Approvals module.


Transform your payroll management with our custom Payroll module by FilesDNA. Designed to automate and streamline your payroll processes, this module ensures accurate and timely salary disbursement, compliance with tax regulations, and efficient handling of benefits and deductions. With features like automatic tax calculations, direct deposit setup, and comprehensive reporting, managing payroll has never been easier or more secure. Our module also supports customizable salary structures to accommodate diverse employment agreements. Elevate your payroll operations and enhance employee satisfaction with the precision and reliability of FilesDNA's Payroll module.

Project Management

Elevate your project execution with our custom Project Management module by FilesDNA. Designed to optimize your project workflows, this module enables seamless planning, tracking, and collaboration across all stages of your projects. From initiating and planning to executing, monitoring, and closing, manage your projects with unparalleled efficiency. Features include task assignment, milestone tracking, resource allocation, and real-time progress updates, ensuring that every project is delivered on time and within budget. With our intuitive interface, foster collaboration among team members, streamline communication, and enhance transparency. Transform your project management processes and achieve your project goals with the innovative technology of FilesDNA's Project Management module.


Optimize your manufacturing processes with our custom Manufacturing module by FilesDNA. Designed to streamline production workflows, this module offers a comprehensive solution for managing every aspect of your manufacturing operations. From planning and scheduling to execution and analysis, our module ensures efficiency and flexibility in production management. Key features include bill of materials management, production planning, work order management, and real-time tracking of the manufacturing process. With integration capabilities for inventory and quality control, you can maintain high standards of product quality while minimizing waste and reducing production costs. Enhance your manufacturing agility, improve operational efficiency, and drive product innovation with the advanced technology of FilesDNA's Manufacturing module.

Asset and Inventory

Streamline your asset and inventory management with our custom Assets and Inventory module by FilesDNA. Designed for precision and efficiency, this module offers a comprehensive solution to track, manage, and optimize your company's assets and inventory levels. Experience seamless integration of asset tracking, from acquisition through depreciation to disposal, ensuring accurate financial records and compliance. On the inventory side, benefit from real-time tracking of stock levels, automated reordering processes, and detailed reporting to prevent overstocking or stockouts. Features such as barcode scanning, location tracking, and inventory forecasting empower you to maintain optimal inventory levels and ensure asset longevity. Enhance operational efficiency, reduce costs, and improve decision-making with the robust functionality of FilesDNA's Assets and Inventory module.

Attendance System

Elevate your attendance management with our advanced Attendance System module by FilesDNA, featuring seamless integration with biometric devices. This module is crafted to offer a comprehensive solution for accurately tracking employee attendance through face recognition, fingerprint scanning, and ID card verification. Designed to ensure precision and eliminate manual errors, our system supports real-time monitoring and automated reporting. The integration with various biometric devices allows for flexible and secure methods of employee identification, enhancing workplace security and compliance. With features such as flexible scheduling, leave management, and insightful attendance analytics, managing your workforce efficiency has never been easier. Streamline your HR processes and ensure accurate attendance tracking with the cutting-edge technology of FilesDNA's Attendance System.

ZKTECO - Multi Biometric Time Attendance and Access Control Terminal


Smart Signature Pad

We have developed our very own Smart Signature, which you can use to sign documents via a wireless pen for improved accuracy. We have also taken steps to eliminate forgery, with the Smart Signature Pad coming equipped with artificial intelligence and machine learning technology.

This allows our signature pad to identify the features of your own penmanship so that if someone attempts to forge your signature, the signature pad can detect this, and the signature will be invalid.

E Signature Pad

Mobile Application for Document Scanning

Document scanning is known for being a pain, but with FilesDNA, it doesn’t need to be complicated. Our document scanning solution enables our users to scan files directly from their mobile phone with professional quality results. You can then crop, rotate, and edit to your wishes before converting the document to a PDF ready to be saved.


Here are just a few features available with our document scanning solution:

















Optical character recognition, also known as OCR, is an innovative technology included within our document management software that allows our systems to detect text, whether that be typed or handwritten, allowing you to easily search for key terms and essential information.


This system is a multilingual program complete with translation features, making it an excellent facilitator of global business collaboration.

OCR With Multiple Languages
OCR With Multiple Languages