What is a Digital Signature Certificate and How to Use One

What is a Digital Signature Certificate and How to Use One

As the world is revolutionising, everything is going digital, even the signatures! Yes, you have heard that right! No more sending documents through mails or getting them printed, just to get it signed. Sounds interesting, right? 

Electronic signatures are getting more and more popular as it saves time and money and saves paper, which is an excellent alternative for the environment. Apart from that, e-signatures also help in reducing the risks, conserve resources, and build better customer experiences. 

FilesDNA is one such advanced e-signature platform that you can rely on. This advance e-signature platform helps you create a digital signature that you can use anywhere and is 100% legal and secure.

Further, e-signatures are used in digital signature certificates as well. Basically, digital certificates, also known as digital signature certificates or DSC, are being adopted by many government agencies and are now a lawful requirement in various applications.

Moreover, FilesDNA’s e-signature has many benefits, which includes:

Company image

With FilesDNA, you can finalise contracts and agreements much faster; this also shows that you and your business use the latest technology to get the job done. This, in turn, can profit your business by cracking the deal in the first place.

Document security

In specific scenarios, the essential paper documents may get stolen, misplaced, or destroyed due to fire, flood, or other disasters. The truth is these things happen. If you have stored the documents on FilesDNA, then it eliminates the chances of physical records going missing or being destroyed.

Time management

Nothing is more time-consuming and annoying than spending hours searching for physical documents that went through a lengthy manual signing, managing, and storing process. On the other hand, digital signatures turn your hours, days, or even weeks work into a couple of minutes, thus allowing you to quickly find the required documents on a secure server.

Corporate social responsibility

Nowadays, it is tough to find companies that are environmentally aware. But with the implementation of digital signatures, most businesses are going paperless, thus minimising the damage to the environment. Everyone knows that paper can cause severe effects on the quality of air, water, and land. Also, discarded paper is itself a significant issue, but the biggest one is paper recycling. It is one of the important sources of pollution.

Eradication of fraud

There are many artists available that can easily forge your physical signature. At the same time, digital signatures are entirely secure from such frauds because a unique digital identity backs them. Unfortunately, this means that there is no higher level of security when it comes to signing your documents.

Legality

Are you still wondering about the legality of digital signatures? Worry not; FilesDNA’s e-signature is legally valid across all the parts of the world. FilesDNA digital signatures are developed with both security and compliance at their core. Our platform uses blockchain technology that allows businesses and other industries to sign documents remotely and securely. 

Save money

Money-saving is the reason why many companies are opting for digital signatures. Because everything is done digitally, you don’t need to pay for paper, ink, printers, and maintenance. Apart from that, there are many other associated cost savings enabled by digital document management and storage, including physical office space and document distribution. 

Audit trails

It is essential to trace the documents ‘ ability when it comes to the business point of view. This has to be done not only for internal records but also for transparency, compliance, and protection of the company’s information. FilesDNA’s digital signature system provides businesses with a complete digital audit trail.

How Do Digital Signature Certificates work?

Digital signature certification on FilesDNA works on two crucial key pairs; one private key which is to be held by the owner, used for signing and decrypting, and the other is the public key, that is used for encryption of the data send to the general key owner or authentication of the certificate holder’s signed data. Thus, these digital certificates allow the entitles to share their public key in a way that can be authenticated.

Moreover, digital certificates are used in public-key cryptography functions, most commonly used to initialise secure and safe connections between web browsers and web servers. Additionally, they are also used to share keys for public-key encryption and authentication of the digital signature certificate.

Different types of Digital Certificates

Generally, there are three types of free digital signature certificates used by web servers and web browsers:

1. Domain validated

The least amount of assurance about the holder of the certificate is offered by the domain validated certificate. DV certificates can also give confidence that data is being sent and received by the certificate holder, but they don’t guarantee who the entity is.

2. Organization validated

Then there is an organisation-validated certificate that provides additional assurances about the certificate holder after confirming that the applicant has the right to use the domain. Moreover, organisation-validated certificate applicants undergo much further confirmation of their ownership of the field. 

3. Extended validation

Lastly, the extended validation certificate is issued only after the applicant can prove their identity to the satisfaction of the CA. While the evaluating process includes verification of the entity applying for the certificate, thus verifying that identity matches with the records and verifying if the person is authorised to use the domain, and confirming that the domain owner has authorised the issuance of the certificate.

Conclusion

These are the things you need to know about digital signature certificates and how you can use them. Although, if you want to create the free digital signature that you can use to sign documents remotely, then get FilesDNA on your smart devices and edit, sign, send, and store your files securely! Apart from that, FilesDNA uses machine learning and artificial intelligence to detect the e-signature and match it with the stored data.

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