The whole organisation. One verified record.
Sixty modules, from payroll to permits, run on one platform. Every document, signature and transaction carries a fingerprint that proves who did what, and when.






Twelve systems will always disagree.
When HR, finance, documents and approvals live in separate products, nobody holds the full record. Every hand-off between them is a place for errors, delay and fraud. FilesDNA keeps them in one place.
Start with three modules. Grow to sixty.
Install what you need today and add more later without migrating data. Every module shares the same people, permissions, audit trail and search.
Versioned repository with review cycles, retention rules and smart archive.
documentsMulti-signer e-signature with identity checks and a sealed audit trail.
smart_signatureEdit, annotate, redact and QR-stamp PDFs in the browser.
pdfeditorTemplates for letters, memos and official correspondence.
html_editorForms with logic, approvals and signed submissions.
smart_formsEncrypted internal mail with classification and read receipts.
secure_mailShared credentials with per-item access and history.
password_vaultAssign, transfer, return and scrap assets with signed hand-overs.
custodyEvery action recorded with actor, time and before/after values.
audit_coreSee what happened to a record, or everything a person did.
history_trailsUnified government communications with a national numbering plan.
connectDouble-entry books, multi-company, closing and statements.
accountingClaims, receipts and approvals that post straight to the ledger.
expensesImmutable ledger for balances, points, credits and vouchers.
walletRequests, RFQs and purchase orders with maker/checker approval.
purchaseImport trading: customer orders, factory invoices, containers and statements.
sourcingWarehouses, stock moves, valuation and reorder rules.
inventoryQuotes, orders and invoices with signed acceptance.
salesFast checkout for counters and branches, synced to stock.
posOnline store sharing catalogue and stock with the ERP.
ecommercePipelines, activities and forecasting.
crmOne directory of people and organisations across every module.
contactsDispatch, routes and proof of delivery.
deliveryPortfolio monitoring with pre-trade risk controls.
smart_tradingEmployee files, grades, promotions, commendations and sanctions.
hrAllowances, deductions and payslips for public and private pay scales.
payrollBiometric devices, shifts and overtime.
attendanceBalances, requests and approval chains.
leaveDaily absence import with department review.
absentDepartments, positions and reporting lines as one live chart.
org_structureVacancies, applicants and interview scoring.
recruitmentCourses, sessions and certificates.
trainingSchools, timetables, attendance, marks and verified report cards.
lmsExams and surveys with a question bank and 11 question types.
assessmentPre-registration, badges and check-in logs.
visitorTasks, milestones, timesheets and budgets.
project_managementTickets, SLAs and a knowledge base.
supportService health and incidents across the platform.
operationsShared calendars for teams, rooms and resources.
calendarOnline booking with reminders.
apptRegistration, ticketing and attendance.
eventsBills of materials, work orders and costing.
manufacturingVehicles, drivers, fuel and maintenance.
fleetWorkshop jobs with 180+ vehicle brands built in.
car_repairProperties, units, leases and collections.
real_estateRequests, contractors and work orders.
real_estate_maintenancePatients, appointments and visit records.
clinicCases, hearings, deadlines and client files.
law_managementMembers, teams, subscriptions and facilities.
sports_clubsPublic pages managed from the same platform.
websiteMinistry website content: news, tenders, programs and facilities.
moysPublish to Facebook, Instagram, LinkedIn and more from one draft.
socialNotifications and conversations on WhatsApp.
whatsappDevice registry and remote commands.
iotAsk questions across your records. Answers respect permissions.
aiRoute to approved models, on-premise or cloud, with usage limits.
ai_gatewayTriggers, approvals and workflows without code.
automationOne search across every module that re-checks permissions on every result.
esipChange one byte and the whole fingerprint changes.
FilesDNA hashes every file with SHA-256 and anchors the result to a private ledger. Drop in any file to see its fingerprint, then tamper with it and watch verification fail.
Fingerprint does not match the ledger
- Record
- DOC-2026-0118
- Algorithm
- SHA-256
- Sealed
- 2026-10-12 09:41:07 UTC
- Ledger
- fdna-private · block 48,213
One bit changed in the file. 0 of 128 bases and 0 of 64 hex digits changed with it, so no edit can go unnoticed.
Know exactly who signed, and prove it.
Upload a document, choose who signs, and send it. FilesDNA checks each signer's identity before they sign, then seals the file so any later change is easy to detect.
Upload your document
Add a Word, Excel or PDF file. FilesDNA converts it to PDF and records its digital fingerprint.
Every signature traces back to our own root of trust.
FilesDNA runs its own certificate authority: one offline root, a separate intermediate for every organisation and a personal certificate for every employee, so each signature can be checked link by link.
The root signs, the tenant issues
When an organisation joins FilesDNA, the offline root signs an intermediate CA for that organisation alone. The intermediate then issues each employee their own X.509 certificate.
Intermediate CA certificate
- Subject
- Finance Ministry Intermediate CA
- Issuer
- FilesDNA Root CA
- Serial
- 4F:A2:91:0C:7E:3B:D5
- Key
- RSA-4096 · SHA-256
- Valid to
- 2031-10-21
- Can issue
- Employee certificates only (pathLen 0)
Employee certificate · X.509 v3
- Subject
- Sara Nasser · Finance Ministry
- [email protected]
- Issuer
- Finance Ministry Intermediate CA
- Serial
- 1C:9E:07:B5:22:D8:6A
- Key
- RSA-4096 · SHA-256
- Valid to
- 2028-10-20
- Status
- Active · renewal opens 90 days before expiry
- Root CAOffline · 15 yrs
- Intermediate CAOne per tenant · 5 yrs
- KeysRSA-4096 · SHA-256
- CertificatesX.509 v3
- Private keysNever leave Trust Services
- RevocationCRL & OCSP
- Renewal90 days before expiry
- Signature levelAdvanced electronic (AES)
Five layers between your data and anyone who shouldn't see it.
Pick a scenario and follow the request from the outside in. Every request crosses the same five layers, and every attempt is logged, including the ones that fail.
legal.officer opens CTR-2026-0118
- L1Identityface match · liveness · ID document · fingerprint · voice · OTP
- L2Permissionspermission core · maker/checker · segregation of duties
- L3Isolationdedicated database · AES-256-GCM · tenant-bound session
- L4Auditaudit core · history & trails
- L5ProofSHA-256 · private blockchain · QR verify
Your data stays in your country, on your servers if you want.
Ministries and regulated enterprises can't always use a foreign cloud. FilesDNA runs the same product in three ways.
Live in minutes. We run it on our own private cloud, handle updates, backups and monitoring, and every organisation still gets its own database.
- Hosted on our private Proxmox cloud
- Protected by Cloudflare at the edge
- A dedicated database per organisation
Attack protection Blocks attacks, bots and traffic floods before they reach the servers.Tap a layer to see what it does.
One platform, configured for how your sector works.
Every sector runs on the same core. Pick one to see which modules it switches on.
Official correspondence, signed decisions, HR and payroll on public pay scales, tenders and the ministry's public website, on servers the ministry controls.
“A must-have application for business.”
“Easy to use, free, and full of features.”
Your own workspace, with its own database, ready in about 15 seconds.
Start a free trial with the modules you choose, or book a demo and we'll set it up around your organisation.
What buyers ask first.
Are FilesDNA e-signatures legally binding?
Yes. Electronic signatures are recognised under the EU's eIDAS regulation and the US ESIGN Act of 2000, and FilesDNA adds identity verification and a tamper-evident fingerprint on top of the signature itself.
Can we run it entirely on our own servers?
Yes. The on-premise edition runs on Kubernetes or Docker in your data centre, and the AI gateway can route to models hosted inside your network.
Do we have to buy all sixty modules?
No. You install modules one at a time. They share the same people, permissions and audit trail, so adding one later doesn't need a migration.
How is our data separated from other customers?
Every organisation gets its own dedicated database with encrypted credentials. Sessions are bound to that organisation, so a token from one workspace is rejected by another.
